2018 Festival Interns Summary

Scope:  Seeking recent graduates or college students (in their final year of study) currently working toward an event planning, communications, or related degree, to assist St. Louis Earth Day staff during the planning and on-site execution of the St. Louis Earth Day Festival. Internships are non-compensated, but are golden opportunities to gain critical experience, contacts, and skills that will make a difference on a resume. Candidate will work side by side with staff during the entire event. Internship time frame: Mid-December 2017 to early May 2018.

Description:  Candidates need to be dedicated, flexible, and have strong interest in obtaining significant event planning experience, knowledge, and skills in coordinating large, public outdoor events. Candidate must have passion and allegiance for sustainability practices and belief in the St. Louis Earth Day mission. Must be able to lift up to 25 pounds, have ability to stand/walk for long periods of time, work long hours (during 2 weeks leading up to and during the event), and have own transportation or reliable alternative.

Time requirements:

• Bi-weekly Festival planning meetings beginning in December in addition to 10-20 weekly office hours.
• Full-day availability at Recycling Extravaganza (date TBD)
• Availability at evening vendor orientation, volunteer training, and post-Festival session
• Up to 20 hours weekly availability in April (marketing will need more in March)
• Up to 10 hour daily availability from Thursday, April 19 – Monday, April 23
• More time as needed to be discussed with each supervisor

Event Details:  The 2018 St. Louis Earth Day Festival will be held on April 21-22, 2018 on the Muny grounds in Forest Park. Event hours for both days will be 11 am – 5 pm. The Festival is known for being the epicenter for all things sustainability in the St. Louis Region, featuring cutting edge green technology which is introduced to the world at the event.

St. Louis Earth Day Festival is the longest running Earth Day celebration in the U.S. and largest, most sustainable Earth Day event in the country. Attendance in 2017 was estimated at 60,000+ with about 250 vendors participating, which encompass a variety of green services, products, and social endeavors. Twenty-plus restaurants, most of which are certified in our Green Dining Alliance (GDA) program, provide sustainably grown, produced, and prepared food items, many of which are vegan or vegetarian dishes. Live entertainment by local talent performers run continuously throughout the event on 2 stages. Educational and art activities are available during the event that are inclusive for all ages. Experience areas at the Festival include: Arts & Crafts, Earth Day Cafe, Energy & Green Building, Farmers Market, Home & Pets, Nature & Wildlife, Pit Stop, Reduce/Reuse/Recycle, Social Sustainability, Sponsor Row, Alternative Transportation & Fuels, Wellness & Spirituality, and Youth Corner.

Festival Planning Intern (Assistant to Event Manager)

• Assist Event Manager with planning, coordination, and communications for:

                           –  entertainment booking/scheduling, load in/out instructions

                           –  volunteer job descriptions/needs and registration set-up management

                           –  logistics planning regarding vendor/volunteer parking/directions/instructions

                           –  permit application documentation assembly/submission

                           –  Festival layout revisions and mapping

• Assist with coordination of associated events, such as: vendor meetings and volunteer orientation
• Lead role for on site management of Recycling Extravaganza
• Assist Office Assistant with all vendor registration document updates, vendor registration management and booth placement/numbering, create vendor lists for vendors by area and alphabetical order
• Track and assemble reports for sponsor and vendor rentals, electric needs and benefits to ensure all details are included for vendor layout placement/numbering process
• Assembly of on-site binders
• Assist with on-site vendor booth marking and general set-up
• Ability to instruct and lead volunteers/staff on-site with logistics plans for set-up, security, volunteer assignment positions, vehicle placement and direction, and volunteer headquarters set-up, in partnership with event manager

No longer accepting applications

For more information, please contact Laura Allers-Lowry. laura@stlouisearthday.org

Deadline to apply is: October 13, 2017

From our 2017 Festival Planning Intern:

“I just love SLED!” Hannah Ceurvorst, 2017 Event Planning Intern